Tutoring Scheduling Software
for Lessons, Teachers, and Rooms
Stop managing lessons across spreadsheets, calendars, and messages. TutorClover gives your tutoring center one calendar for recurring lessons, teacher assignment, room allocation, and double-booking detection.
Sound familiar?
Most tutoring centers outgrow spreadsheets and shared calendars faster than they expect.
Built for lesson calendars, not generic events
Every part of the calendar is designed around lessons, teachers, rooms, and the real scheduling workflows of a tutoring business.
Weekly Lesson Calendar
A visual weekly calendar for every lesson. Schedule one-time or recurring sessions, assign a teacher, and see every slot at a glance.
Collision Detection
TutorClover checks the calendar the moment you schedule a lesson and flags it if the teacher or room is already booked at that time.
Recurring Lesson Support
Set up weekly or custom recurring sessions once. Students appear automatically at each lesson — no manual re-entry every week.
Teacher Assignment
Assign a teacher per lesson. Each teacher's calendar only shows their own assigned sessions — no scanning a shared spreadsheet.
Room Allocation
Assign a room or location to a lesson and TutorClover warns you if that room is already booked for an overlapping time.
Rescheduling Workflows
Move a single session without breaking the rest of a recurring series, or reschedule a one-time lesson in a couple of clicks.
Attendance Tracking
Mark attendance, absences, and excused absences directly from the calendar. One click per lesson, right after it happens.
Scheduling Linked to Billing
Scheduled lessons connect automatically to subscriptions and reports, so billing reflects what was actually held.
Less manual rescheduling every week
Set up a recurring lesson once — weekly Math with Emma on Thursdays at 4pm — and it appears automatically in your calendar every week.
Need to cancel one session? Mark it individually without affecting the rest of the series. TutorClover keeps monthly visibility clear without extra admin work.
- Weekly recurring lessons
- Monthly calendar overview
- Individual session adjustments
- No re-entry needed week to week
Catch conflicts before they happen
Assign a teacher and a room to every lesson. If either is already booked for that time, TutorClover flags the conflict immediately — not after a student shows up to a room in use.
Each teacher sees only their own assigned lessons. Admins get the full picture across every teacher and room.
- Individual teacher logins
- Room and location assignment
- Automatic conflict warnings
- Teacher-level attendance entry
Rescheduling shouldn't mean rebuilding the calendar
Whether it's a one-time lesson or a single occurrence in a recurring series, moving a lesson only takes a few steps.
Open the lesson
Click any lesson on the calendar — one-time or part of a recurring series.
Move or cancel it
Drag it to a new slot, or cancel just that occurrence without touching the rest of the series.
Everyone sees the update
The assigned teacher's calendar and the student's lesson history update automatically.
Every student, always organized
Every student has a clear lesson history — upcoming sessions, past attendance, and any schedule changes — visible from a searchable list, no spreadsheets required.
- Filter by subject, teacher, or status
- View subscription and lesson history
- Jump from student to their lessons
- Export the full list to CSV anytime
Frequently asked questions
What is tutoring scheduling software?
Tutoring scheduling software is a tool built specifically for planning lesson calendars — assigning teachers and rooms, scheduling recurring sessions, catching double-bookings, and tracking attendance — instead of relying on a generic calendar app or spreadsheet.
How does collision detection work?
When you schedule or move a lesson, TutorClover checks the calendar for that teacher and that room during the same time slot and flags a conflict before you save it, so double-bookings get caught immediately instead of discovered later.
Can TutorClover manage recurring lessons?
Yes. Set up weekly or custom recurring sessions once, and those lessons appear automatically in the calendar going forward. You can adjust or cancel a single occurrence without affecting the rest of the series.
Can I assign rooms as well as teachers?
Yes. Add your rooms or locations, assign them to lessons, and TutorClover flags a conflict if a room is already booked for an overlapping session.
Can teachers see their own schedules?
Yes. Each teacher has their own login and sees only their assigned lessons and students. They can also record attendance directly from their view.
Does scheduling connect with billing?
Yes. Lessons scheduled in TutorClover connect to student subscriptions and billing reports, so you always know which sessions have been held and which are still scheduled.
Try TutorClover free for 14 days
Set up your first students, teachers, rooms, and recurring lessons. No credit card required.