Manage Your Tutors
Like Staff, Not Guesswork
Teacher profiles, working hours, assigned students, and role-based logins — TutorClover's tutor management system keeps your teaching staff organized, so you always know who's teaching whom, with what access.
Managing tutors is a staffing problem, not a scheduling problem
Most tutoring software treats teachers as a dropdown on the calendar. Managing them as staff — with access, workload, and accountability — needs more than that.
Everything you need to manage teachers as staff
Profiles, permissions, and workload — built around the people teaching your lessons, not just the slots on your calendar.
Teacher Profiles
Each teacher has their own profile: subjects taught, contact details, and the locations they work at. One record instead of scattered notes.
Working Hours & Lesson Load
See how many lessons each teacher has this week and which subjects they cover, so scheduling decisions are based on real capacity.
Assigned Students
Every teacher's roster is visible from their profile — which students they teach, in which subjects, and their upcoming lessons.
Individual Teacher Logins
Every teacher gets their own login. No shared admin password, no generic account passed around the team.
Role-Based Access
Teachers see their own lessons, students, and attendance. Admins see everything across every teacher. Access is scoped by role, not by trust.
Teacher-Entered Attendance
Teachers mark attendance for their own lessons directly from their view — no forwarding paper sheets or spreadsheets to an admin.
Schedule Tied to Staff Records
A teacher's calendar is generated from their assignments — add a lesson and it appears on their schedule automatically.
Reports by Teacher
Monthly overviews break down lessons held and hours by teacher, so you can see workload without compiling it by hand.
One profile per teacher, not a name on a spreadsheet
Every teacher in TutorClover has a profile that holds their subjects, contact details, and current lesson load. Admins can see at a glance who's teaching what, and how many lessons each teacher runs per month.
When you're assigning a new student, you're choosing from real teacher capacity — not guessing who has room in their week.
- Subjects and locations per teacher
- Monthly lesson count per teacher
- Assigned students visible on the profile
- Active / inactive status tracking
Teachers see their own work. Admins see everything.
Every teacher gets an individual login, scoped to what they actually need — no shared passwords, no accidental visibility into other teachers' students or center-wide billing.
Admin
Full visibility across every teacher, student, room, and report. Creates teacher accounts and sets what each one can access.
Teacher
Sees only their own assigned students and lesson schedule. Can mark attendance for their lessons. No access to other teachers' data or center-wide billing.
Attendance comes from the teacher who ran the lesson
Teachers mark present, absent, or excused directly from their own login after each lesson. No paper sheets to collect, no admin re-entering data from a message thread.
Because attendance is tied to the teacher and the lesson, admins get an accurate, up-to-date record without chasing anyone for it.
Handle routine staff admin without the menu-hunting
TutorClover's AI admin assistant can help with teacher-related admin tasks when you type them in plain language — creating a lesson assignment, checking a teacher's schedule, or pulling up who's assigned to a student.
It's a practical shortcut for repetitive tasks, not a replacement for the access controls and profiles that keep staff management organized.
Frequently asked questions
What is a tutor management system?
A tutor management system is software focused on managing tutors and teachers as staff — their profiles, working hours, assigned students, permissions, and logins — alongside the lessons they teach. TutorClover's tutor management covers this staff side of running a tutoring center.
Can each teacher have their own login?
Yes. Every teacher in TutorClover gets an individual login. They see their own assigned lessons and students without needing a shared admin account.
Does TutorClover support role-based access?
Yes. Admins have full access across the tutoring center. Teachers have access scoped to their own students, lessons, and attendance records — they can't see other teachers' schedules or center-wide billing.
Can I see which students are assigned to each teacher?
Yes. Each teacher's profile lists their assigned students and subjects, so you always know who is teaching whom without checking spreadsheets.
Can teachers mark their own attendance?
Yes. Teachers record attendance for their own lessons directly from their login. It's tied to their schedule, so there's no separate paper sheet or spreadsheet to reconcile.
Is this the same as TutorClover's scheduling software?
They're related but distinct. This page covers managing tutors as staff — profiles, permissions, and assigned students. For the lesson calendar itself, recurring lessons, and room booking, see our tutoring scheduling software.
Bring your teaching staff into one system
Start your 14-day free trial and set up teacher profiles, permissions, and assigned students in minutes.
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